Term Position – January – July 31, 2024
Based on 37.5 hours/week
(9 hours/week for Chamber; 28.5 hours/week for EIS)
Reports to EIS Program Director
Qualifications:
- Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Experience working with office equipment, including computers, printers, etc.
- Proficiency in Microsoft Office (Excel, PowerPoint and Teams in particular)
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as Administrative Assistant or Secretary is a plus
- Works well under direction as well as independently
- Non-profit experience an asset
Chamber/EIS Responsibilities:
Reception Duties
- Greet and direct clients accordingly
- Answer and transfer Teams phone calls/relay messages
- Monitor traffic flow and schedule appointments
- Mail duties (pick up/drop off)
- Manage Calendar (staff appointments, birthdays, holidays, Chamber/EIS events, etc.)
- Clean and tidy front/reception area as needed
- Print and update posters in English and French for office display
Administration
- Provide written monthly summary of activities, observations, trends, successes and challenges to Program Director
- Provide feedback on potential future programs and services
- Undertake or coordinate specific tasks relative to minor office maintenance
Community Liaison
- Direct clients to translation and interpretation services
- Network with community organizations and representatives to ensure continuous development and maintenance of partnerships
- Attend immigrant community events and other community events when appropriate
- Identify community educational opportunities EIS could facilitate as identified by immigrant communities or the local community
- Stay informed on Chamber activities
Resource Coordination:
- Ensure EIS resource area is properly maintained and organized
- Order materials for the resource center as needed (purchase, pickup/delivery)
- Ensure office/kitchen/boardroom is maintained and organized
- Identify materials needed for office/kitchen/boardroom (purchase, pickup/delivery)
- Ensure that EIS/Chamber bulletin board is current
*Other tasks as assigned
Job Types: Full-time, Fixed term contract
Salary: $16.00-$18.00 per hour
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Steinbach, MB R5G 0R5: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)
Work Location: In person