Industry: Office

Term Position – January – July 31, 2024
Based on 37.5 hours/week
(9 hours/week for Chamber; 28.5 hours/week for EIS)

Reports to EIS Program Director

Qualifications:

• Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Experience working with office equipment, including computers, printers, etc.
• Proficiency in Microsoft Office (Excel, PowerPoint and Teams in particular)
• Excellent time management skills and ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as Administrative Assistant or Secretary is a plus
• Works well under direction as well as independently
• Non-profit experience an asset

Chamber/EIS Responsibilities:

Reception Duties

• Greet and direct clients accordingly
• Answer and transfer Teams phone calls/relay messages
• Monitor traffic flow and schedule appointments
• Mail duties (pick up/drop off)
• Manage Calendar (staff appointments, birthdays, holidays, Chamber/EIS events, etc.)
• Clean and tidy front/reception area as needed
• Print and update posters in English and French for office display

Administration

• Provide written monthly summary of activities, observations, trends, successes and challenges to Program Director
• Provide feedback on potential future programs and services
• Undertake or coordinate specific tasks relative to minor office maintenance

Community Liaison

• Direct clients to translation and interpretation services
• Network with community organizations and representatives to ensure continuous development and maintenance of partnerships
• Attend immigrant community events and other community events when appropriate
• Identify community educational opportunities EIS could facilitate as identified by immigrant communities or the local community
• Stay informed on Chamber activities

Resource Coordination:

• Ensure EIS resource area is properly maintained and organized
• Order materials for the resource center as needed (purchase, pickup/delivery)
• Ensure office/kitchen/boardroom is maintained and organized
• Identify materials needed for office/kitchen/boardroom (purchase, pickup/delivery)
• Ensure that EIS/Chamber bulletin board is current

*Other tasks as assigned

 

Job Types: Full-time, Fixed term contract

Salary: $16.00-$18.00 per hour

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Steinbach, MB R5G 0R5: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (required)

 

Work Location: In person

Golden West Broadcasting has been connecting communities for over 65 years. We are proud to tell local stories on our radio stations and digital news outlets across Western Canada. And together with Homefield, we are proud to help local businesses grow through effective advertising, marketing, and organizational development solutions. We are committed to finding and developing people who share our passion for local communities.

We are looking for an Executive Assistant to join our team. This person will provide dedicated support the Chief Operating Officer (COO) playing a key role in Golden West’s success.

This is a term position, available for up to sixteen months. The successful candidate will have the opportunity to apply for internal openings at the end of their term.

In this role, you will
• Work the calendar. You will schedule the COO’s meetings and ensure their calendar aligns with their key priorities. You’ll look ahead at how they are using their time and make recommendations for improved time management.
• Communicate – a lot. You will manage inboxes, screen and reply to incoming requests, draft and circulate emails, and more.
• Arrange meetings and business events. You will schedule events, book venues, plan travel, choose catering options, develop and circulate agendas, and more. In meetings you’ll take notes and follow up to ensure timely completion of deliverables.
• Manage projects. You will take ownership of projects for your team. You will monitor task status, coordinate with internal and external stakeholders, and proactively identify opportunities for efficiency or innovation.
• Look for ways to continually improve the work of those you support. You will consistently look for ways to increase efficiency.
• Complete administrative tasks, such as tracking and submitting expenses and credit card invoices, managing files, and more.
• Other duties as required: The majority of your time will be spent on the activities listed above. However, Golden West is a team and individuals help wherever needed to advance shared goals.

We’d love to meet you if:
• You are tech savvy and highly proficient at Microsoft Office, including Excel, PowerPoint, Teams, and Outlook. You are comfortable with both Windows and Mac systems
• You work with a high level of autonomy and can anticipate the needs of others
• You are growth-oriented, proactive, and always look for opportunities to learn
• You are a team player and take pride in helping others succeed
• You can manage multiple priorities at once
• You can influence others in the organization to positive outcomes

What We Offer in Return
• We act with integrity, innovation, and agility – and we strive to create an environment where you can do the same.

• A strong focus on giving back to our communities.
• Regular coaching and development opportunities.
• A caring environment where the health, safety, and well-being of our current and future team members is a priority.

Don’t meet every requirement? Studies show that women and people of colour are less likely to apply for jobs unless they meet every qualification. Golden West is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, Indigenous peoples, and persons with disabilities.

If you’re interested in building a career with us, reach out via careers@goldenwest.ca.